We are a local authority merging with another authority. What do we need to do regarding LAQM reporting?
England Authorities
When local authorities merge, there are a few steps to take regarding Air Quality Annual Status Reports (ASRs), Air Quality Action Plans (AQAPs), Air Quality Strategies (AQSs) and monitoring data submissions:
1. Contact the LAQM Helpdesk
In advance of the merge, you should contact the LAQM Helpdesk to notify us of the change. This allows the Helpdesk to:
- Update the LAQM Portal to reflect the new local authority structure
- Set up the correct arrangements for ASR submissions going forward
- Advise on the transition timeline specific to your circumstances
2. Annual Status Reports (ASRs)
- Before merge takes effect / in the interim year: authorities can choose whether to submit separate or joint ASRs before the new structure applies. To submit a joint ASR covering the transition period, please contact the LAQM Helpdesk before submission so the Portal can be updated to link the ASR record to multiple authorities.
- The year after formation: merged authorities should transition to submitting a single ASR for the whole new authority from the year following their formation. For example, if a merger takes effect in 2025, the new authority can submit separate ASRs covering 2025, and then a single ASR for the whole authority from the following reporting year 2026 onwards.
3. Monitoring Data Submissions
During the transition period, if the local authorities choose to submit separately, the monitoring data and Top 3 Air Quality Measures need to be submitted separately for each individual local authority.
Once the transition to a single ASR has taken place, only one set of diffusion tube data, automatic monitoring data, and Top 3 Air Quality Measures should be uploaded via the relevant Data Entry Systems on the LAQM Portal, covering the new local authority structure.
4. Air Quality Management Areas (AQMAs)
After formation, all AQMAs previously declared by the merging authorities will be transferred into the administration of the new authority. The new authority will be responsible for the management, review and reporting of the AQMAs. If you are unsure how to handle a specific AQMA boundary, or reporting arrangement following a merger, please contact the LAQM Helpdesk for advice.
5. Air Quality Action Plans (AQAPs) and Air Quality Strategies (AQSs)
After formation, local authorities are recommended to align existing AQAPs into a single joint AQAP for the new authority when the next statutory update becomes due (i.e. every five years). This will help support a strengthened, joined-up approach to improving air quality across the area and streamline future review processes. The same applies to Air Quality Strategies (AQSs).
Where the new authority inherits a mix of AQAPs and AQSs, local authorities should determine the appropriate approach to move towards a joined-up framework for tackling air pollution whilst ensuring the statutory duties for the AQAP are met. If you would like advice on your proposed approach, please contact the LAQM Helpdesk.
